Writing Technical Reports
April 1, 2005
technical report is a detailed record of your work for a specific
It identifies a technical problem, defines it, analyzes, and interprets data, to arrive at a conclusion and plan of action.
A report is for
Peers – to inform, contribute, validate, and inspire for further work
Mentors – to validate, demonstrate and establish ground for decisions
Apprentices – to inform and inspire for further work
Self – to organize thoughts and ideas, to generate ideas for further work
Types of technical reports:
Report – Structure
A title should be precise and clear. It must cover the entire scope of your work.
Abstract / Executive Summary
Sum up your findings, establish credibility, and be brief.
Abstract must involve the audience.
TOC , List of Figures and Tables
Provide background, narrow down to the problem, give a brief outline.
Explain your approach; provide details of your methods, use illustrations and visuals.
Give distinct and effective conclusion, suggest a plan of action, indicate required follow-up.
Abstract must inspire the audience.
Report – Process
Always do the outline
Keep It Simple!
Use every opportunity to add value
Include supporting visuals
Proofread, proofread, proofread